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WILDLABS Virtual Workshop: Running Engaging Events on Zoom - Shared screen with speaker view
Dalene Russo
14:36
Hello from Denver Co area, Dalene here.
Stephanie O'Donnell
14:50
Hi everyone! Welcome to our Virtual Workshop! As always, please use the chat to say hello, tell us where you’re from and why you’re interested in the topic.
Magdalena Norwisz
15:25
Hello everyone! Vinciane from Belgium here!
Meredith Palmer
15:40
Hello everyone, Meredith Palmer from Princeton University in the States!
Joanna Wolstenholme
15:41
Hey everyone! Joanna from the University of Cambridge, UK :) I programme manage an international research project, so looking for tips to take our workshops online now we are all in our respective houses and countries.
Stefanie Butland
15:44
Hi all. This is my first time joining a WILDLABS call. I’m Community Manager for rOpenSci.org. I run virtual meetings but here to learn about the way ya’ll do them!
Laura Guertin
15:45
I'm from Media, Pennsylvania, a university faculty member in a county that is under a stay-at-home order. I'm looking for ideas as to how I could put my STEM outreach programs and sessions online!
Lisa Worledge
15:59
Hello! I’m from the Bat Conservation Trust in the UK. With COVID-19 meaning we can’t run workshops and events in person we’d like to do more online. It would be great to understand more about how to do that well. ^^0^^
Caroline Pollock
16:10
Hello everyone. I am Caroline Pollock - I work for the IUCN Red List Unit and I am interested to find out about the practicalities of using Zoom to develop an interactive online training workshop to replace the in-person workshops we currently hold - or not, with the ongoing pandemic!
James Pickstone
16:19
Hey everyone, I’m James. I’m based in Belgium and am keen to learn more about running participatory workshops online
Axel Drioli
16:34
hi all
Kasia Nowak
16:37
Hi, My name is Kasia. I am in Edinburgh. I frequently use Zoom for work-related purposes eg. webinars.
Laura Mack
16:48
Hi, Laura - Events Officer @ WCMC (Cambridge) - looking for online alternatives in the current pandemic :D
carlyn samuel
16:57
Hi, I'm Carlyn from Oxford University, I coordinate a lab group of 25+ researchers and arrange events and seminars for biodiversity researchers acrosss the Uni, all of which have been cancelled so I'd like to find an engaging way to get them back up and running!
Jerome Chladek
17:11
Hi all
Felicia Ng
17:17
Hi all! I’m Felicia from Carnegie Mellon University. I’m running a one-day online hackathon for conservation in a few weeks and looking to learn tips for managing such an event. Thanks!
Axel Drioli
17:19
i’m Axel and curious to see how zoom is used, even tho I work remotely already and do video conferences with other tools
Dan Watson
17:22
Hey everyone! Excited to see this!
Dan Watson
17:28
Will it be recorded?
Deborah Talmi
17:32
Hi there, I'm Deborah from Cambridge, UK. I'm organising an academic conference for 80 people which will now take place online, I've no experience in this.
Jerome Chladek
17:32
I'm Jerome and sitting in small town 300 m from the Baltic on the german coast
Jeanna Matthews
17:33
I’m the co-chair of a task force at ACM, the largest professional society in computing, on these topics. We will have a report out in the next few days here:
Jeanna Matthews
17:34
https://www.acm.org/virtual-conferences
Dan Watson
17:47
Awesome, thanks!
rhondadern
18:01
Rhonda Dern Sierra Club Wolf Restoration Volunteer
Thomas Starnes
18:04
Hi all, I'm Thomas Starnes - Key Biodiversity Areas Programme Officer with IUCN Freshwater Biodiversity Unit in Cambridge. I'm looking at options for remote stakeholder consultation workshops for identifying freshwater KBAs, particularly in West Africa.
Angela Lumsdon
18:11
Hi everyone - I'm Angela Lumsdon also from the University of Cambridge. Recently joined and after only 2 weeks now having to work remotely. I am co-ordinator for a research network, and one of our roles is organising workshops and conferences and I am interested in how we might move some things forward remotely to try and keep some semblance of normality
Stephanie O'Donnell
18:12
Oh cool - thanks Jeanna!
Stephanie O'Donnell
18:18
Will add it to our resources list
Jeanna Matthews
18:37
Looking forward to swapping ideas!
Alexandra Dumitrescu
18:39
Hello there - i’m Alexandra - From Romania. Working for WWF Pandal Labs - Innovation Collaborative and open experiment of a global WWF team. I’m currently based in Bucharest. Nice to meet you all
Dalene Russo
18:42
I work from home often, especially now, so I am familiar with online virtual events.
Teresa Mulliken
18:43
Hello all. Teresa, from Cambridge, work for TRAFFIC, but currently in the US.
Ariel Hammond
18:49
Hi everyone! I'm Arie Hammond, Assistant Librarian at San Diego Zoo Global.
Sandrine Camus
18:58
Hi all, I'm Sandrine, Communications Officer at the European Association of Zoos and Aquaria. Joining from Amsterdam.
Paul Botterill
19:18
Hi all, joining from Bristol in the UK at Mindfully Wired Communications
Dalene Russo
19:22
Its just the learning curve. Take your time.
Rohit Pansare
19:27
Hello everyone. My name of Rohit, tuning in from India and one of the resource persons for Institute of Biodiversity Conservation and Training based in India. Here to know how to make online trainings more engaging. I conduct traing on Q-GIS, Species Distribution modelling and related technologies.
Christina Rozeik
19:31
Hi everyone, I'm Christina from Cambridge, UK - Coordinator of the Strategic Research Initiative on Reproduction
Galen Hecht
19:33
Hi all, I work with WildEarth Guardians advocating for living rivers in the American West
Ben Kellard
19:34
Hi Ben from England, interested in helping to work remotely
Amy Molotoks
19:35
Hi everyone! I'm Amy Molotoks and I'm a research associate from SEI-York
Suzanne Macey
19:38
Hello! I’m Suzanne Macey joining from Brooklyn, NY. I’ll be planning an online Studio/Workshop for June and trying to get inspiration.
Courtney Baxter
19:41
Hello! Courtney from Seattle. I'm with The Nature Conservancy. With the current state of the world, we could use more virtual engagement techniques. Thanks!
Kyle Copas
19:42
Hi, I’m Kyle Copas from the GBIF Secretariat in Copenhagen
Keiron Brown
19:45
Hi. Keiron from the UK here. I run an invertebrate identification training programme. Looking for ideas about how to diversify our training delivery mechanisms.
Christine Sutter
19:49
HI. I'm Crissy. Joining from the US - Florida. I develop conservation technology by collaborating with others across the US and internationally.
Andrew Rodrigues
19:50
Hello everyone. Andrew Rodrigues at GBIF looking for top tips on runnning vitual meetings
Magdalena Norwisz
19:51
Hi all, Here's Magdalena from TRAFFIC, located in Brussels
Claire Wyatt
19:53
Hi! Claire from the University of Southampton, UK.
Lisa Kettemer
20:00
Hi all! I’m Lisa Kettemer, based in northern Norway. I facilitate online meetings for activists and researchers and am interested in making it more engaging and productive.
l k
20:03
Hello all, I am Lena Karvovskaya from VU Amsterdam
Holly English
20:04
Hello! I'm Holly, a PhD student at University College Dublin. Interested in learning more about Zoom and online engagement!
Ilda Dreoni
20:07
Hi, Ilda university of southampton
Becca Madsen
20:08
Hello everyone, I'm Becca Madsen calling in from Texas. Within-person meetings cancelled, very interesting in tips here
Judi Brawer
20:08
Hi all, Judi Brawer here, Wild Places Program Director for WildEarth Guardians. Joining from Boise, Idaho.
Jennie Miller
20:08
Hi, I'm Jennie Miller from the US with Defenders of Wildlife. Thanks for doing this!
Katie Remine
20:17
Hello - Katie from Woodland Park Zoo in Seattle where I work on our local species recovery and human-wildlife coexistence conservation programs.
Tracy Winn
20:18
Hi I am Tracy, from RSPB
Charlie Chesney
20:21
Hello! I’m Charlie with Earth Team located in the San Francisco Bay Area. We teach an after school environmental science program to high school students and have moved our program online! I have some experience using Zoom but am interested in learning more about how to keep students engaged remotely.
Dan Watson
20:23
I'm Dan Watson, Co-Founder and CEO of SafetyNet Technologies (www.sntech.co.uk). We build bycatch reduction devices. Hi everyone!
Katalin Kecse-Nagy
20:25
Hi all, I'm Kata from TRAFFIC, based in Hungary.
Cleo CUNNINGHAM
20:29
Hi all - I'm Cleo, from UNEP-WCMC Conserving Land and Seascapes
Kristin Douglas
20:29
Hi everyone! I’m from NYC and I work with Suzanne Macey (who is also here) - looking for ideas/help on how to convert in-person workshops to virtual ones!
Diane Dotson
20:41
Hi all! Diane Dotson from Defenders of Wildlife. Excited to learn!
Dalene Russo
20:42
A great big global hug to all my earthly animal lovers out there!
Madeleine Carey
20:43
Hi all Madeleine Carey from WildEarth Guardians, joining from Santa Fe, New Mexico, working on livestock/carnivore conflict.
Amy Richards
20:51
Hi all, I’m Amy from Conservation X Labs in Washington DC!
Steven Calcote
20:55
Hello from Los Angeles. Rosalind Helfand, Conservation Leadership MPhil ,Cambridge U. Steven Calcote, filmmaker and director at Butcher Bird Studios.
Lucie Bauer
20:59
Hello
Sophie Croen
21:00
Hi, I’m Sophie Croen with the Wildlife Conservation Network in San Francisco. We’re working on bringing our events virtual!
margaridarodrigues
21:06
Hi! I am Margarida, University of Cambridge. I am the coordinator of the Cambridge Centre for Physical Biology… and I will have to host and organise meetings, webinars etc…so it’s time I learn how to use new too;s
Tom Quigley
21:06
Hi, Tom Quigley here from Conservation X Labs in DC!
Philip Bubb
21:06
Hi, I work with UNEP-WCMC, Cambridge, UK. I am keen to get tips on providing technical support to project partners overseas, with a blend of training and follow-up support.
Meg Evansen
21:08
Hi all! I'm Meg Evansen from Defenders of Wildlife based in Washington, DC!
Brian Duchinsky
21:10
Hi, Greywolf from Colorado Sierra Club, based on Frisco, Colorado
Gwen Maggs
21:11
Hi, I'm Gwen Maggs from the UK working for Durrell Wildlife Conservation Trust as Project Manager for developing a Threatened Species Competence Register. I am attending as I have to host an online workshop with break out groups which I have no experience of. Thanks
maud quinzin
21:12
Hi I’m Maud Quinzin from MIT Media Lab - engaging with indigenous communities and want to learn some cool stuff to interact with them on the other side of the world … especially in these times :)
leiabarnett
21:23
Hello! I’m Leia Barnett, Greater Gila Campaigner for WildEarth Guardians in Santa Fe, NM.
Lucie Bauer
21:26
I am Lucie Bauer, project coordinator for the Luc Hoffmann Institute
Benjamin Barca
21:38
Benjamin Barca from NatureMetrics working on eDNA in West Africa, based in cambridge
fiona burns
21:45
Hi, I'm Fiona Burns from the Royal Society for the Protection of Birds in the UK
Jennifer Chin
21:45
Hello! I’m Jennifer Chin from The Nature Conservancy, usually based in NYC (but in California at the moment). Interested in connecting with everyone and hearing others’ creative ideas!
Emma Martin
21:50
Hi, my name is emma martin, associate programme officer from UNEP-WCMC (Based in Cambridge, UK)
Shah Selbe
21:53
Hi all, I am Shah Selbe. I run a nonprofit conservation tech lab called Conservify and Ill be talking a bit today about our experience with the Open Hardware Summit.
Caitlin Cattelino
21:53
Hello! I'm Caitlin Cattelino with Defenders of Wildlife in Colorado!
Cezanna Semnacher
22:00
Hi Hi! I’m Cézanna Semnacher and I work with the NSF Arctic Data Center based out of Santa Barbara, CA.
Eugene Jo
22:17
Hi all, Eugene Jo, Programme Coordinator for World Heritage Leadership at ICCROM in Italy.
James Vause
22:17
Hi, another UNEP-WCMC person here, James Vause, lead economist based in Cambridge UK.
Robert Long
22:42
Robert Long from Woodland Park Zoo in Seattle. I work on carnivore conservation and conservation technology.
Becca Madsen
22:44
Forgot to mention my organization - Electric Power Research Institute, a nonprofit org, where I've been researching data science opportunities to address environmental challenges
Steph Norwood
23:00
Hi everyone! I’m Steph. I coordinate the Synthetic Biology network at Cambridge University, my job involves organising lots of events, and I’m looking for ideas of how to keep some of our events going during the lockdown.
Christopher Smith
23:45
Hello, Chris Smith with WildEarth Guardians out of Santa Fe, NM, U.S.
WWF Wildlife Practice - Updates from around Practice
23:51
hi All, glad we are here! I am Anna van der Heijden, knowledge manager for WWF and often organizing a lot of internal webinars, interactive calls, etc. Looking for ideas...
Ben Kellard
23:58
Hi, Catherine from Cambridge Uni's Institute of Sustainability Leadership.
Erin McLean
24:11
Hi, Erin from the Arctic Data Center!
kevin smith
24:26
Hi all, Kevin Smoth from IUCN (Cambridge, UK)
Megan Cromp
24:40
Hello all, I’m Megan Cromp. I run conservation tech nonprofit Key Conservation. (based in San Diego, California)
Kodi Jaspers
25:39
Hello all, tuning in from Seattle, WA. I support community conservation projects at Woodland Park Zoo
Lucy Tallents
25:52
Hi all, I'm Lucy Tallents. My startup VerdantLearn is currently focussing on supporting people moving learning, conferences and networking online, but I also teach coding from the basics up to some maching learning applications and interactive data viz
Veronica Coppolaro
29:24
Hello, Veronica from Fisheries and Oceans Canada, University of Manitoba, CA
Nathalie Holden
30:27
Nat, Women in the Fire Service UK (non profit). supporting women in the sector with training, development, mentoring etc. Want to find out more about virtual...
Brit Myers
30:32
Hi All! I’m Brit Myers with the Arctic Research Consortium of the U.S., based in Vashon, WA. An extra wave to Arctic, Seattle-area, & CSCCE community folks!
Jessica Boydston
31:33
Hello. I am a program manager in the research development office at UC Berkeley, CA
Allen Pope
31:45
Hi everybody! I’m Allen Pope with the International Arctic Science Committee, based in Akureyri, Iceland. Hey there Arctic folks and CSCCE folks, especially!
Erin McLean
34:24
Do you record the webinars?
Deborah Talmi
35:01
Can the host see /record private chats?
Niki Rust
36:25
Is there any safety concerns with using Zoom? I recently read this article about Zoom snooping on users https://decrypt.co/23283/zoom-is-watching-you-heres-what-you-can-do-about-it?fbclid=IwAR1xm9vIgIolN7ZqTr9DV-jsUlq0nUOBGVpouSoE28k_hqSNelyP41oRIy8
Erin McLean
37:17
Can you share an example of that logistics email? Sounds great!!
Stephanie O'Donnell
37:25
Yep
Stephanie O'Donnell
37:32
We have all our templates for you
Erin McLean
37:37
Yay!! thanks!
Shah Selbe
37:39
Yeah Zoom isn’t the best from a privacy perspective
Stephanie O'Donnell
37:41
https://drive.google.com/drive/folders/1d7gjuqTg1Ui2q6OWgMdu6-gtlYhiDIcn?usp=sharing
Shah Selbe
37:56
(But we still use it because it is the best tool out there)
Becca Madsen
38:00
Wow thanks for those resources!
Stephanie O'Donnell
38:09
Our pleasure!
Brit Myers
38:09
We also find sharing participant lists with speakers in advance so they get a sense of their audience is helpful.
Angela Lumsdon
38:18
How much of this functionality is available with a free version of Zoom? ie number of participants, length of webinar etc
Allen Pope
39:47
About Zoom versions: https://zoom.us/pricing
Stephanie O'Donnell
39:51
Thanks allen!
Allen Pope
41:23
Do you have to handle any GDPR concerns in asking all these registration questions?
Alexandra Dumitrescu
42:28
is this avalable also in the app and if so, where?
Alexandra Dumitrescu
42:32
available*
Stephanie O'Donnell
42:39
I’ll pick the gdpr questions up allen
Stephanie O'Donnell
42:46
And Alex - will ask that of talia
Steven Calcote
42:49
Is today’s number of attendees typical as ratio of number of registered?
Shah Selbe
42:50
The registration links for joining the meeting are unique to each user, right? So you cant use someone else’s link?
Stephanie O'Donnell
43:02
@Steve - yep
Stephanie O'Donnell
43:07
@shah - yep
Kayleigh Fawcett
43:17
Do you offer replays? If so, how and where do you host them?
Erin McLean
43:27
@shah that helps defend against people hijaking your meeting which has been in the news recently
Shah Selbe
44:14
Yup @Erin. I just noticed that during the acoustic meeting when I used Pete’s link as there were then two Petes
Alexandra Dumitrescu
44:23
thanks
Elisee TCHANA
44:31
Adobe Connect could be great for webinars. several international communities uses this platform for their meetings and webinars.
Kayleigh Fawcett
44:37
No - do you record it?
Kayleigh Fawcett
44:48
Awesome - thanks!
Brit Myers
45:02
STRONGLY advise against AdobeConnect… if you want more info about that PM me.
Kyle Copas
45:31
One down vote on Adobe Connect. No comparison to Zoom.
Erin McLean
45:44
Agreed @Brit - my last company used Adobe and it wasn’t ideal and the experience wasn’t great for participants
Amy Drayer
45:57
Again, please no Adobe Connect.
Kayleigh Fawcett
46:05
I love Zoom :-)
Lucy Tallents
46:30
Anyone know how to quickly find a participant for a private chat in this long list of participants?
Allen Pope
46:41
@Lucy - you can search for the name.
Elisee TCHANA
46:41
@Brit thanks for the advice :)
Deborah Talmi
46:47
Does anyone have experience with Google Meet, compared to Zoom?
Lucy Tallents
47:00
@Allen - where can I search?
Brit Myers
47:04
Click the participant icon. type name in the filter at top of the window.
Brit Myers
47:13
@Lucy
Veronica Coppolaro
47:16
The free version of Zoom only allows for 40 min conversations, right? What happens when the time runs out? Does it give a chance to all partecipants to re-connect again or do you need to create a new event?
Allen Pope
47:20
@Lucy - click the Blue “everyone” and then you can search at the top of the list, too.
Lucy Tallents
47:52
@Brit & Allen thank you!
Emanuel Kivuyo
48:04
Hello everyone, am Emanuel Kivuyo from WWF Tanzania
Amy Drayer
48:12
We have both Google Hangouts and Zoom. Hangouts is okay with a couple folks but doesn’t scale up well.
Ariel Hammond
49:21
Hi @Talia! Can you please re-share the Drive?
Becca Madsen
49:36
https://drive.google.com/drive/folders/1d7gjuqTg1Ui2q6OWgMdu6-gtlYhiDIcn
Ariel Hammond
49:53
Thanks!
Lucy Tallents
49:59
@Veronica - today Zoom extended my 3-person meeting beyond 40min for free, but not sure if that was a one-off
Kayleigh Fawcett
50:22
I second that!
Veronica Coppolaro
51:11
@Lucy, thank you!
Ariel Hammond
51:53
@Lucy & @Veronica, yes Zoom usually extends the time once or twice, but beyond that they will drop the call. I've purchased a full account during a meeting that was running long, and it worked fine. Big fan of using Zoom :)
Janet Warburton
51:56
who runs the presentation for others if you are split into the two roles -- if they don't want to share and/or have issues with their presentation and you are running it.
Veronica Coppolaro
53:39
@Ariel, Thank you!
Lisa Kettemer
54:21
has anyone tried Jitsi meet? We’ve run it w. ~60 people but not sure it has caught up in terms of functionalities and scales up to more participants
Steven Calcote
54:36
How many hosts can you have?
Thomas Starnes
54:58
I always notice that Steph is ready with the handy links :-)
Dan Zevin
54:58
With Zoom's Webinar Feature (an add-on), you have a Q&A box and a separate Chat box, plus as Host, much more control over your attendees and panelists. See https://zoom.us/webinar
Lucy Tallents
56:02
Webinar feature is an extra $30+/month (£32)
Deborah Talmi
56:37
Is it always important to turn off the video? Is there a number of attendees where it's safe/ok to keep it on? I'm asking because it can be nice for the speaker to see people's faces listening to their talk.
Andrea Lorenz
57:23
Are there enough features in Zoom to make it a good replacement option for a full discussion panel? Loads of those (and conferences) being cancelled right now, of course…
Shah Selbe
57:24
I think it helps with people with slower internet speeds
Shah Selbe
57:30
(The video off)
Stefanie Butland
57:47
We found that past-chat-posts are not visible to people who have just joined.
Brit Myers
59:54
We also like giving people the option to chat privately with each other during online seminars which isn’t possible with Zoom webinars.. so, try to use Zoom meetings even with larger groups.
Magdalena Norwisz
01:02:46
one technical question: what is the threshold for the number of participants when you decide to stop using the camera? (when does it start to slow down the system?)
Allen Pope
01:04:46
FWIW - Zoom can keep a maximum of 25 people on the “gallery view” at a time. That’s one threshold?
Brit Myers
01:05:45
@Allen - I was just looking through some settings on the client and thought I saw that you could increase that gallery view number up to 40 something people.
Allen Pope
01:05:54
Oh really? Cool!
Allen Pope
01:06:02
…sounds like I need a bigger monitor.
WWF Wildlife Practice - Updates from around Practice
01:06:03
@Allen, @Brit, yes you can increase to 49 https://support.zoom.us/hc/en-us/articles/360000005883-Displaying-participants-in-gallery-view
Kayleigh Fawcett
01:06:10
Stephanie, Talia & Team - what an awesome job you are doing! Well done all of you!
Stefanie Butland
01:06:17
+1
Allen Pope
01:06:24
+100
Becca Madsen
01:06:24
second that
Ariel Hammond
01:06:35
Agreed!!
Stefanie Butland
01:06:57
I love the idea of organizers bringing the adrenaline down after a virtual meeting by debriefing in a gdoc
Stefanie Butland
01:07:50
I’m always hyped up before and after a community call no matter how many times I run them
Stephanie O'Donnell
01:08:00
Me too!
Lucy Tallents
01:08:24
Re engagement metric - Zoom might think I'm barely engaged but I'm just typing notes in another window
kate spohr
01:08:26
what are some successful ways you’ve used to allow people to pick up the discussion afterward?
Erin McLean
01:08:50
cscce
Allen Pope
01:08:52
CSCCE
Allen Pope
01:09:04
https://www.cscce.org/
Allen Pope
01:09:21
Center for Scientific Collaboration and Community Engagement - if you don’t love acronyms
Erin McLean
01:09:24
We’ve got a great slack space if anyone’s interested in joining us!
Lucy Tallents
01:09:39
I'm realising that the Linux version of Zoom has lesser functionality
Janet Warburton
01:09:41
Thanks!
Becca Madsen
01:09:55
https://twitter.com/TheCSCCE
Erin McLean
01:10:32
Thecscce.slack.com - I’m not an admin so I can’t invite people but if you want to send me your email, I can put it in and it’ll be sent to the admins!
Janet Warburton
01:10:59
I agree --- large meeting is more engaging than the webinar format.
Janet Warburton
01:11:59
So, when I have younger audience members, we have them all check in with their video and mics before the event and keep on their videos --- it's nice to see the kids when presenting. so, you might need to change your rules depending on the audiences you work with :)
Katie Remine
01:12:15
Can you set a limit # on Registrations, or is that set automatically by your account?
Dan Zevin
01:13:08
Can you keep people from turning on their mics/video, are can you only ask them to behave?
Stefanie Butland
01:13:23
Dan, with host control you can mute all
Stefanie Butland
01:13:42
You can set mute and video off by default at start of mtg
Stefanie Butland
01:13:59
oh sorry - doesn’t answer your question
Allen Pope
01:14:24
The webinar functionality is really what allows you to stop people from using their mic and camera
Thomas Starnes
01:14:40
Does anyone have experience of running all day or even multi day workshops remotely e.g. via Zoom?
Allen Pope
01:14:50
@Thomas - ask me in another week!
Steven Calcote
01:15:09
Have you done breakout groups through Zoom? If so, how?
Erin McLean
01:15:16
@allen can’t wait for the meeting next week! :) gonna be great!
Jennifer Chin
01:15:22
Apologies that I can’t stay past the top of the hour! I wanted to share some of our best practices from our all-day virtual retreats, which we’ve been having at TNC since late last year: 1. Everyone should be on video and be on their own screen (don’t have multiple people on one video screen)2. Be in a place with good internet and minimal background noise.3. Encourage folks to use the raise hand function and have them know how to use the chat, if needed.4. Don’t put too much on the agenda and build in breaks ample breaks.5. Best if people can use headsets rather than computer speakers (better sound quality, less echo).6. Have the Zoom meeting host monitoring the participants so that they can mute anyone creating background noise as well as acknowledge raised hands/ people trying to ask Qs or comment.7. Use breakout rooms for conversations that don’t need to include the whole group.
Queralt Gonzalez
01:15:25
I agree with Robert!
Ariel Hammond
01:15:26
^I second @Thomas's question
Thomas Starnes
01:15:31
Thanks @Allen - would be really good to know how you get on.
Allen Pope
01:15:50
@Steven - Yes. The Zoom help on it is really helpful. Surprisingly simple to handle.
Brit Myers
01:16:07
(Which we think is a good sign of interest and engagement… esp for introverts like myself)
Felicia Ng
01:16:15
@Steve Calcote: This page was useful for helping me get started with Breakout Rooms: https://support.zoom.us/hc/en-us/articles/206476093-Getting-Started-with-Breakout-Rooms
Jennifer Rinick
01:16:21
You can save the chat as well
Kayleigh Fawcett
01:16:39
I love the chat as a speaker and as a participant. It's great to have that engagement!
Lucy Tallents
01:17:47
@Steve, re breakout rooms, you have to activate them in your settings before you can use them in a meeting
Anke Riemer
01:18:12
I need to run to the next meeting. Thank you soo much for sharing and stay safe everyone <3
Allen Pope
01:18:35
LOVE the virtual background, @Kyle!
Brit Myers
01:18:58
Thank you all for doing this! Great input. (Bye everybody!)
Tom Quigley
01:18:59
Kyle demonstrating some of the great extra features in Zoom :-D
Jennifer Chin
01:19:01
We’ve also successfully paired virtual retreats and workshops like a Sprint process with programs like Mural (mural.ly), using breakouts for small group discussions, and sharing lessons from breakouts back in the chat. Feel free to ask the facilitators for my email if you’d like to get an in-depth overview of running multi-day and all-day meetings via Zoom!
Tom Quigley
01:19:23
+1 to Mural - Mira is also good for this, as is Invision Freehand.
Tom Quigley
01:20:52
Shah: Discord or Discourse?
Stefanie Butland
01:21:19
discord I think. I hear it’s what the cool kids are using (we use discourse)
Shah Selbe
01:21:26
Discord
Shah Selbe
01:21:37
Its an open source chatting platform
Katalin Kecse-Nagy
01:21:44
Sorry, got to log off. Thanks and bye!
Shah Selbe
01:21:48
discordapp.com
Steven Calcote
01:21:56
@Michael Weinberg: how do you manage so many different channels of communication at once and still maintain a unified experience?
Teresa Mulliken
01:22:01
Thanks so much, I have to go, but this has been fantastic!!
Jane Walsh
01:23:22
Agreed! Super-useful - thank you.
Caroline Pollock
01:24:14
Huge thanks for holding this session - it is a very helpful introduction to help us start thinking about how best to move our training to a virtual mode. Great facilitation work!
Michael Weinberg
01:25:03
Here’s a writeup of what we did https://www.oshwa.org/2020/03/17/how-we-made-the-open-hardware-summit-to-all-virtual-in-less-than-a-week/
Tracy Winn
01:25:28
This has been really helpful. I have to go as well. Many thanks for pulling this together :)
Elisee TCHANA
01:25:30
@Shah Selbe and @Michael i do agree. Discord is great!
Janet Warburton
01:25:55
Thanks for sharing the write-up!
Queralt Gonzalez
01:26:25
Sorry I have to go. Thanks for organising this, very useful!
Kayleigh Fawcett
01:26:34
AMAZING work!
Ariel Hammond
01:27:20
@Michael & @Shah, what challenges arose that you didn't expect?
Ilda Dreoni
01:27:25
Sorry I have to go as well, many thanks for a very useful session! It was great!
Shah Selbe
01:27:27
Here is the video conference back end part: https://streamyard.com
Robert Long
01:27:39
Thanks, everyone! My connection is very poor, so I’m going to review the rest of this later on the recording! It’s been really helpful!
Kyle Copas
01:29:02
Thanks @Stephanie and @Talia—really great session. Gotta bounce…
Gabriella Church
01:29:20
Thanks all, very useful session!
Erin McLean
01:29:21
People are really patient with technical or interruptions, too - we all know we’re balancing a zillion different things right now so it’s not a discriminatory or judge-y environment
Stephanie O'Donnell
01:29:35
Second that Erin!
Erin McLean
01:29:49
Like shah and his daughter! :) so cute!
Melianie Raymond
01:29:52
Thanks so much for the session! This has been really helpful and inspiring.
Angela Lumsdon
01:29:55
Have to go - many thanks - a lot to think about but feeling more positive now about how to stay connected in the current climate
Kayleigh Fawcett
01:30:01
We are about to host two online conferences via Zoom and Kajabi. What is the one piece of advice you would offer before we start?
Erin McLean
01:31:07
Hiiii Allen!!
Stephanie O'Donnell
01:31:08
Kayleigh - will come back to that quest
Kayleigh Fawcett
01:31:13
Thank you!
Michael Weinberg
01:31:30
Thanks everyone. If you have specific questions I’m happy to answer them - mweinberg@nyu.edu
Katie Remine
01:31:40
Thanks for a great session - and for all the linked resources!
Michael Weinberg
01:31:45
Unfortunately I need to jump now - good luck everyone!
Stephanie O'Donnell
01:32:26
Thanks Michael!!
Shah Selbe
01:32:29
Thanks Michael!
Eugene Jo
01:32:30
Need to log off now, but thanks for the informative session.
maud quinzin
01:32:57
thank you so Much everyone! Amazing to be connected and know how to connect even more! more soon!
Erin McLean
01:33:37
Allen will you share those guides?
Erin McLean
01:34:00
Oh perfect
Janet Warburton
01:34:03
Sweet! Thanks Allen
Erin McLean
01:34:06
Already there to check the schedule lol
Steven Calcote
01:34:22
@Stephanie O’Donnell how do you keep audience engaged/focused and checking in with you, given that there are so many distractions from home?
Stephanie O'Donnell
01:34:23
Erin could you drop a link in?
rhondadern
01:34:24
I am so humbled by all your wise information and all speakers !
Talia Speaker
01:34:29
Here’s that link: https://www.assw2020.is/
Stephanie O'Donnell
01:34:33
Thanks talia!
Janet Warburton
01:35:11
Oh good idea...
Erin McLean
01:35:19
Specific link to the guide: https://static1.squarespace.com/static/5c7db94f77b90397ce872711/t/5e79f089153b6c4c02e8ecd7/1585049738342/Participant+How-To+virtual+meeting+basics.pdf
Tom Quigley
01:36:59
There are a few tech tools for this as well. Icebreaker.video, Hopin, and Toasty all facilitate virtual one-to-one networking. Toasty integrates with Zoom!
Allen Pope
01:37:24
Here are those guides, in a fancier format: https://aos2020agenda.org/how-to-join/
Elisee TCHANA
01:37:41
Thanks for a great session and all the linked resources!
Erin McLean
01:38:00
Also @allen that time zone converter is clutch
Erin McLean
01:38:28
Hiii Stef!
Rachael Ainsworth
01:38:35
+1 to collaborative note-taking instead of chat - we do the same and love it!
Lucy Tallents
01:39:17
+1 - I've done this in the Sakai (open source VLE) community using etherpad
Rachael Ainsworth
01:40:02
@Stefanie - do you allow everyone to have edit access to the google doc/collaborative notes, or suggest access?
Ariel Hammond
01:40:26
I tend to have both - A shared Google doc for notes (official) and Zoom chat for more informal sharing, comments, etc
Allen Pope
01:40:57
Oh sorry - here’s our whole meeting website, including guides and all that, too: https://www.assw2020.is/
Shah Selbe
01:41:04
Here is the link to the Open Hardware Summit video and discord if anyone is curious to poke around and learn more.
Shah Selbe
01:41:11
https://2020.oshwa.org
Lucy Tallents
01:43:03
Zoom has live transcription based on Otter.ai - I've heard good things but not tried it myself
Lucy Tallents
01:44:31
Also, not sure about privacy implications of otter.ai - need to look into this
Andrew Rodrigues
01:44:40
Thanks for a great webinar. Super informative and engaging!
Dan Watson
01:44:50
Gotta run, everyone, but thanks so much for this! It's been really useful and I'm going to give it a go with our ICES Working Group in a few weeks.
Cezanna Semnacher
01:45:21
Hopping off here, thank you everyone for your time and sharing of resources!
Ariel Hammond
01:45:21
Great conversation everyone!!
Kayleigh Fawcett
01:45:29
Thank you so much for all of this. This has been an amazing conversation. Really excited about what I've learned here & it's been lovely to 'meet' you all :-)
Gwen Maggs
01:45:46
For my virtual workshop next month we're planning on using live editing of Google Jamboards so we can move and edit "post-its" in break out groups. Not sure how it'll go but we'll see!
Kate Baker
01:47:20
Got to go - thanks so much Steff and Talia for organising + everyone for their contributions! So helpful :) :)
Talia Speaker
01:47:36
Gwen you can also share a whiteboard on Zoom.. haven’t used it but might be good to check out!
fiona burns
01:47:44
Thanks for this, really useful.
Inma Tomas
01:47:46
Thanks so so much! The information was very useful. Grrat advices and material.
Janet Warburton
01:47:49
Does anyone have a good/short resource for presenters that need to create their content or present their content as pre recorded for events?
Janet Warburton
01:48:01
like a "how-to"?
Charlie Chesney
01:48:20
Thanks for all the great info and resources!
Allen Pope
01:48:28
https://www.cscce.org/
Duncan Wilson
01:48:34
Really useful session and great reminders of things to think about - will be trying to implement these ideas on a weekly basis as our teaching moves to virtual only!
Janet Warburton
01:48:35
thanks!
Erin McLean
01:48:38
Thank you so much everyone!!!!!
Christina Rozeik
01:48:42
Thanks for a great session everyone!
Felicia Ng
01:48:50
Thank you!!!
Rohit Pansare
01:48:52
Thank you for a very informative and engaging workshop!
Claire Cocciole
01:48:53
Thank you!!!
Catalina Ross
01:48:53
Thank you, this has been so enlightening!!
Henry Duffy
01:48:55
Thanks Steph, Talia and everyone!!
Suzanne Macey
01:48:56
thank you!
Tamora James
01:48:57
Thank you :)
Stefanie Butland
01:48:58
This was awesome. Thank you!!!
Claire Boothby
01:48:59
Thank you!
Allen Pope
01:49:01
Thank YOU for convening this!!!
Paul Botterill
01:49:03
Thank you all! This has been great!
Megan Cromp
01:49:04
Thank you!
Benjamin Barca
01:49:05
Grazie mille
Lucy Tallents
01:49:07
Thanks for organising, and all the community contributions! :)
carlyn samuel
01:49:07
Thanks so much for sharing your experience and wisdom
Philine von Guretzky
01:49:09
thanks everyone
Gwen Maggs
01:49:12
This has been great, thank you!
Magdalena Norwisz
01:49:12
Thank you!
Ariel Hammond
01:49:12
Sooooo helpful! Thanks!
Oliver Hadeler
01:49:16
Great! Thank you.
Steph Norwood
01:49:16
Fantastically useful, thanks so much!
Daniel Burgas
01:49:16
thanks a lot!!
Sandrine Camus
01:49:17
Very useful meeting! Thnak you so much
Kasia Nowak
01:49:21
thank you you too take care bye
Shah Selbe
01:49:23
Thanks!
James Pickstone
01:49:25
Thanks everyone! Bye :)
l k
01:49:32
Thanks!!!