Hello from Denver Co area, Dalene here.
Hi everyone! Welcome to our Virtual Workshop! As always, please use the chat to say hello, tell us where you’re from and why you’re interested in the topic.
Hello everyone! Vinciane from Belgium here!
Hello everyone, Meredith Palmer from Princeton University in the States!
Hey everyone! Joanna from the University of Cambridge, UK :) I programme manage an international research project, so looking for tips to take our workshops online now we are all in our respective houses and countries.
Hi all. This is my first time joining a WILDLABS call. I’m Community Manager for rOpenSci.org. I run virtual meetings but here to learn about the way ya’ll do them!
I'm from Media, Pennsylvania, a university faculty member in a county that is under a stay-at-home order. I'm looking for ideas as to how I could put my STEM outreach programs and sessions online!
Hello! I’m from the Bat Conservation Trust in the UK. With COVID-19 meaning we can’t run workshops and events in person we’d like to do more online. It would be great to understand more about how to do that well. ^^0^^
Hello everyone. I am Caroline Pollock - I work for the IUCN Red List Unit and I am interested to find out about the practicalities of using Zoom to develop an interactive online training workshop to replace the in-person workshops we currently hold - or not, with the ongoing pandemic!
Hey everyone, I’m James. I’m based in Belgium and am keen to learn more about running participatory workshops online
Hi, My name is Kasia. I am in Edinburgh. I frequently use Zoom for work-related purposes eg. webinars.
Hi, Laura - Events Officer @ WCMC (Cambridge) - looking for online alternatives in the current pandemic :D
Hi, I'm Carlyn from Oxford University, I coordinate a lab group of 25+ researchers and arrange events and seminars for biodiversity researchers acrosss the Uni, all of which have been cancelled so I'd like to find an engaging way to get them back up and running!
Hi all! I’m Felicia from Carnegie Mellon University. I’m running a one-day online hackathon for conservation in a few weeks and looking to learn tips for managing such an event. Thanks!
i’m Axel and curious to see how zoom is used, even tho I work remotely already and do video conferences with other tools
Hey everyone! Excited to see this!
Will it be recorded?
Hi there, I'm Deborah from Cambridge, UK. I'm organising an academic conference for 80 people which will now take place online, I've no experience in this.
I'm Jerome and sitting in small town 300 m from the Baltic on the german coast
I’m the co-chair of a task force at ACM, the largest professional society in computing, on these topics. We will have a report out in the next few days here:
Rhonda Dern Sierra Club Wolf Restoration Volunteer
Hi all, I'm Thomas Starnes - Key Biodiversity Areas Programme Officer with IUCN Freshwater Biodiversity Unit in Cambridge. I'm looking at options for remote stakeholder consultation workshops for identifying freshwater KBAs, particularly in West Africa.
Hi everyone - I'm Angela Lumsdon also from the University of Cambridge. Recently joined and after only 2 weeks now having to work remotely. I am co-ordinator for a research network, and one of our roles is organising workshops and conferences and I am interested in how we might move some things forward remotely to try and keep some semblance of normality
Oh cool - thanks Jeanna!
Will add it to our resources list
Looking forward to swapping ideas!
Hello there - i’m Alexandra - From Romania. Working for WWF Pandal Labs - Innovation Collaborative and open experiment of a global WWF team. I’m currently based in Bucharest. Nice to meet you all
I work from home often, especially now, so I am familiar with online virtual events.
Hello all. Teresa, from Cambridge, work for TRAFFIC, but currently in the US.
Hi everyone! I'm Arie Hammond, Assistant Librarian at San Diego Zoo Global.
Hi all, I'm Sandrine, Communications Officer at the European Association of Zoos and Aquaria. Joining from Amsterdam.
Hi all, joining from Bristol in the UK at Mindfully Wired Communications
Its just the learning curve. Take your time.
Hello everyone. My name of Rohit, tuning in from India and one of the resource persons for Institute of Biodiversity Conservation and Training based in India. Here to know how to make online trainings more engaging. I conduct traing on Q-GIS, Species Distribution modelling and related technologies.
Hi everyone, I'm Christina from Cambridge, UK - Coordinator of the Strategic Research Initiative on Reproduction
Hi all, I work with WildEarth Guardians advocating for living rivers in the American West
Hi Ben from England, interested in helping to work remotely
Hi everyone! I'm Amy Molotoks and I'm a research associate from SEI-York
Hello! I’m Suzanne Macey joining from Brooklyn, NY. I’ll be planning an online Studio/Workshop for June and trying to get inspiration.
Hello! Courtney from Seattle. I'm with The Nature Conservancy. With the current state of the world, we could use more virtual engagement techniques. Thanks!
Hi, I’m Kyle Copas from the GBIF Secretariat in Copenhagen
Hi. Keiron from the UK here. I run an invertebrate identification training programme. Looking for ideas about how to diversify our training delivery mechanisms.
HI. I'm Crissy. Joining from the US - Florida. I develop conservation technology by collaborating with others across the US and internationally.
Hello everyone. Andrew Rodrigues at GBIF looking for top tips on runnning vitual meetings
Hi all, Here's Magdalena from TRAFFIC, located in Brussels
Hi! Claire from the University of Southampton, UK.
Hi all! I’m Lisa Kettemer, based in northern Norway. I facilitate online meetings for activists and researchers and am interested in making it more engaging and productive.
Hello all, I am Lena Karvovskaya from VU Amsterdam
Hello! I'm Holly, a PhD student at University College Dublin. Interested in learning more about Zoom and online engagement!
Hi, Ilda university of southampton
Hello everyone, I'm Becca Madsen calling in from Texas. Within-person meetings cancelled, very interesting in tips here
Hi all, Judi Brawer here, Wild Places Program Director for WildEarth Guardians. Joining from Boise, Idaho.
Hi, I'm Jennie Miller from the US with Defenders of Wildlife. Thanks for doing this!
Hello - Katie from Woodland Park Zoo in Seattle where I work on our local species recovery and human-wildlife coexistence conservation programs.
Hi I am Tracy, from RSPB
Hello! I’m Charlie with Earth Team located in the San Francisco Bay Area. We teach an after school environmental science program to high school students and have moved our program online! I have some experience using Zoom but am interested in learning more about how to keep students engaged remotely.
I'm Dan Watson, Co-Founder and CEO of SafetyNet Technologies (www.sntech.co.uk). We build bycatch reduction devices. Hi everyone!
Hi all, I'm Kata from TRAFFIC, based in Hungary.
Hi all - I'm Cleo, from UNEP-WCMC Conserving Land and Seascapes
Hi everyone! I’m from NYC and I work with Suzanne Macey (who is also here) - looking for ideas/help on how to convert in-person workshops to virtual ones!
Hi all! Diane Dotson from Defenders of Wildlife. Excited to learn!
A great big global hug to all my earthly animal lovers out there!
Hi all Madeleine Carey from WildEarth Guardians, joining from Santa Fe, New Mexico, working on livestock/carnivore conflict.
Hi all, I’m Amy from Conservation X Labs in Washington DC!
Hello from Los Angeles. Rosalind Helfand, Conservation Leadership MPhil ,Cambridge U. Steven Calcote, filmmaker and director at Butcher Bird Studios.
Hi, I’m Sophie Croen with the Wildlife Conservation Network in San Francisco. We’re working on bringing our events virtual!
Hi! I am Margarida, University of Cambridge. I am the coordinator of the Cambridge Centre for Physical Biology… and I will have to host and organise meetings, webinars etc…so it’s time I learn how to use new too;s
Hi, Tom Quigley here from Conservation X Labs in DC!
Hi, I work with UNEP-WCMC, Cambridge, UK. I am keen to get tips on providing technical support to project partners overseas, with a blend of training and follow-up support.
Hi all! I'm Meg Evansen from Defenders of Wildlife based in Washington, DC!
Hi, Greywolf from Colorado Sierra Club, based on Frisco, Colorado
Hi, I'm Gwen Maggs from the UK working for Durrell Wildlife Conservation Trust as Project Manager for developing a Threatened Species Competence Register. I am attending as I have to host an online workshop with break out groups which I have no experience of. Thanks
Hi I’m Maud Quinzin from MIT Media Lab - engaging with indigenous communities and want to learn some cool stuff to interact with them on the other side of the world … especially in these times :)
Hello! I’m Leia Barnett, Greater Gila Campaigner for WildEarth Guardians in Santa Fe, NM.
I am Lucie Bauer, project coordinator for the Luc Hoffmann Institute
Benjamin Barca from NatureMetrics working on eDNA in West Africa, based in cambridge
Hi, I'm Fiona Burns from the Royal Society for the Protection of Birds in the UK
Hello! I’m Jennifer Chin from The Nature Conservancy, usually based in NYC (but in California at the moment). Interested in connecting with everyone and hearing others’ creative ideas!
Hi, my name is emma martin, associate programme officer from UNEP-WCMC (Based in Cambridge, UK)
Hi all, I am Shah Selbe. I run a nonprofit conservation tech lab called Conservify and Ill be talking a bit today about our experience with the Open Hardware Summit.
Hello! I'm Caitlin Cattelino with Defenders of Wildlife in Colorado!
Hi Hi! I’m Cézanna Semnacher and I work with the NSF Arctic Data Center based out of Santa Barbara, CA.
Hi all, Eugene Jo, Programme Coordinator for World Heritage Leadership at ICCROM in Italy.
Hi, another UNEP-WCMC person here, James Vause, lead economist based in Cambridge UK.
Robert Long from Woodland Park Zoo in Seattle. I work on carnivore conservation and conservation technology.
Forgot to mention my organization - Electric Power Research Institute, a nonprofit org, where I've been researching data science opportunities to address environmental challenges
Hi everyone! I’m Steph. I coordinate the Synthetic Biology network at Cambridge University, my job involves organising lots of events, and I’m looking for ideas of how to keep some of our events going during the lockdown.
Hello, Chris Smith with WildEarth Guardians out of Santa Fe, NM, U.S.
WWF Wildlife Practice - Updates from around Practice
hi All, glad we are here! I am Anna van der Heijden, knowledge manager for WWF and often organizing a lot of internal webinars, interactive calls, etc. Looking for ideas...
Hi, Catherine from Cambridge Uni's Institute of Sustainability Leadership.
Hi, Erin from the Arctic Data Center!
Hi all, Kevin Smoth from IUCN (Cambridge, UK)
Hello all, I’m Megan Cromp. I run conservation tech nonprofit Key Conservation. (based in San Diego, California)
Hello all, tuning in from Seattle, WA. I support community conservation projects at Woodland Park Zoo
Hi all, I'm Lucy Tallents. My startup VerdantLearn is currently focussing on supporting people moving learning, conferences and networking online, but I also teach coding from the basics up to some maching learning applications and interactive data viz
Hello, Veronica from Fisheries and Oceans Canada, University of Manitoba, CA
Nat, Women in the Fire Service UK (non profit). supporting women in the sector with training, development, mentoring etc. Want to find out more about virtual...
Hi All! I’m Brit Myers with the Arctic Research Consortium of the U.S., based in Vashon, WA. An extra wave to Arctic, Seattle-area, & CSCCE community folks!
Hello. I am a program manager in the research development office at UC Berkeley, CA
Hi everybody! I’m Allen Pope with the International Arctic Science Committee, based in Akureyri, Iceland. Hey there Arctic folks and CSCCE folks, especially!
Do you record the webinars?
Can the host see /record private chats?
Is there any safety concerns with using Zoom? I recently read this article about Zoom snooping on users https://decrypt.co/23283/zoom-is-watching-you-heres-what-you-can-do-about-it?fbclid=IwAR1xm9vIgIolN7ZqTr9DV-jsUlq0nUOBGVpouSoE28k_hqSNelyP41oRIy8
Can you share an example of that logistics email? Sounds great!!
We have all our templates for you
Yeah Zoom isn’t the best from a privacy perspective
(But we still use it because it is the best tool out there)
Wow thanks for those resources!
We also find sharing participant lists with speakers in advance so they get a sense of their audience is helpful.
How much of this functionality is available with a free version of Zoom? ie number of participants, length of webinar etc
About Zoom versions: https://zoom.us/pricing
Do you have to handle any GDPR concerns in asking all these registration questions?
is this avalable also in the app and if so, where?
I’ll pick the gdpr questions up allen
And Alex - will ask that of talia
Is today’s number of attendees typical as ratio of number of registered?
The registration links for joining the meeting are unique to each user, right? So you cant use someone else’s link?
@Steve - yep
@shah - yep
Do you offer replays? If so, how and where do you host them?
@shah that helps defend against people hijaking your meeting which has been in the news recently
Yup @Erin. I just noticed that during the acoustic meeting when I used Pete’s link as there were then two Petes
Adobe Connect could be great for webinars. several international communities uses this platform for their meetings and webinars.
No - do you record it?
Awesome - thanks!
STRONGLY advise against AdobeConnect… if you want more info about that PM me.
One down vote on Adobe Connect. No comparison to Zoom.
Agreed @Brit - my last company used Adobe and it wasn’t ideal and the experience wasn’t great for participants
Again, please no Adobe Connect.
I love Zoom :-)
Anyone know how to quickly find a participant for a private chat in this long list of participants?
@Lucy - you can search for the name.
@Brit thanks for the advice :)
Does anyone have experience with Google Meet, compared to Zoom?
@Allen - where can I search?
Click the participant icon. type name in the filter at top of the window.
The free version of Zoom only allows for 40 min conversations, right? What happens when the time runs out? Does it give a chance to all partecipants to re-connect again or do you need to create a new event?
@Lucy - click the Blue “everyone” and then you can search at the top of the list, too.
@Brit & Allen thank you!
Hello everyone, am Emanuel Kivuyo from WWF Tanzania
We have both Google Hangouts and Zoom. Hangouts is okay with a couple folks but doesn’t scale up well.
Hi @Talia! Can you please re-share the Drive?
@Veronica - today Zoom extended my 3-person meeting beyond 40min for free, but not sure if that was a one-off
I second that!
@Lucy, thank you!
@Lucy & @Veronica, yes Zoom usually extends the time once or twice, but beyond that they will drop the call. I've purchased a full account during a meeting that was running long, and it worked fine. Big fan of using Zoom :)
who runs the presentation for others if you are split into the two roles -- if they don't want to share and/or have issues with their presentation and you are running it.
@Ariel, Thank you!
has anyone tried Jitsi meet? We’ve run it w. ~60 people but not sure it has caught up in terms of functionalities and scales up to more participants
How many hosts can you have?
I always notice that Steph is ready with the handy links :-)
With Zoom's Webinar Feature (an add-on), you have a Q&A box and a separate Chat box, plus as Host, much more control over your attendees and panelists. See https://zoom.us/webinar
Webinar feature is an extra $30+/month (£32)
Is it always important to turn off the video? Is there a number of attendees where it's safe/ok to keep it on? I'm asking because it can be nice for the speaker to see people's faces listening to their talk.
Are there enough features in Zoom to make it a good replacement option for a full discussion panel? Loads of those (and conferences) being cancelled right now, of course…
I think it helps with people with slower internet speeds
(The video off)
We found that past-chat-posts are not visible to people who have just joined.
We also like giving people the option to chat privately with each other during online seminars which isn’t possible with Zoom webinars.. so, try to use Zoom meetings even with larger groups.
one technical question: what is the threshold for the number of participants when you decide to stop using the camera? (when does it start to slow down the system?)
FWIW - Zoom can keep a maximum of 25 people on the “gallery view” at a time. That’s one threshold?
@Allen - I was just looking through some settings on the client and thought I saw that you could increase that gallery view number up to 40 something people.
Oh really? Cool!
…sounds like I need a bigger monitor.
WWF Wildlife Practice - Updates from around Practice
@Allen, @Brit, yes you can increase to 49 https://support.zoom.us/hc/en-us/articles/360000005883-Displaying-participants-in-gallery-view
Stephanie, Talia & Team - what an awesome job you are doing! Well done all of you!
I love the idea of organizers bringing the adrenaline down after a virtual meeting by debriefing in a gdoc
I’m always hyped up before and after a community call no matter how many times I run them
Re engagement metric - Zoom might think I'm barely engaged but I'm just typing notes in another window
what are some successful ways you’ve used to allow people to pick up the discussion afterward?
Center for Scientific Collaboration and Community Engagement - if you don’t love acronyms
We’ve got a great slack space if anyone’s interested in joining us!
I'm realising that the Linux version of Zoom has lesser functionality
Thecscce.slack.com - I’m not an admin so I can’t invite people but if you want to send me your email, I can put it in and it’ll be sent to the admins!
I agree --- large meeting is more engaging than the webinar format.
So, when I have younger audience members, we have them all check in with their video and mics before the event and keep on their videos --- it's nice to see the kids when presenting. so, you might need to change your rules depending on the audiences you work with :)
Can you set a limit # on Registrations, or is that set automatically by your account?
Can you keep people from turning on their mics/video, are can you only ask them to behave?
Dan, with host control you can mute all
You can set mute and video off by default at start of mtg
oh sorry - doesn’t answer your question
The webinar functionality is really what allows you to stop people from using their mic and camera
Does anyone have experience of running all day or even multi day workshops remotely e.g. via Zoom?
@Thomas - ask me in another week!
Have you done breakout groups through Zoom? If so, how?
@allen can’t wait for the meeting next week! :) gonna be great!
Apologies that I can’t stay past the top of the hour! I wanted to share some of our best practices from our all-day virtual retreats, which we’ve been having at TNC since late last year: 1. Everyone should be on video and be on their own screen (don’t have multiple people on one video screen)2. Be in a place with good internet and minimal background noise.3. Encourage folks to use the raise hand function and have them know how to use the chat, if needed.4. Don’t put too much on the agenda and build in breaks ample breaks.5. Best if people can use headsets rather than computer speakers (better sound quality, less echo).6. Have the Zoom meeting host monitoring the participants so that they can mute anyone creating background noise as well as acknowledge raised hands/ people trying to ask Qs or comment.7. Use breakout rooms for conversations that don’t need to include the whole group.
I agree with Robert!
^I second @Thomas's question
Thanks @Allen - would be really good to know how you get on.
@Steven - Yes. The Zoom help on it is really helpful. Surprisingly simple to handle.
(Which we think is a good sign of interest and engagement… esp for introverts like myself)
@Steve Calcote: This page was useful for helping me get started with Breakout Rooms: https://support.zoom.us/hc/en-us/articles/206476093-Getting-Started-with-Breakout-Rooms
You can save the chat as well
I love the chat as a speaker and as a participant. It's great to have that engagement!
@Steve, re breakout rooms, you have to activate them in your settings before you can use them in a meeting
I need to run to the next meeting. Thank you soo much for sharing and stay safe everyone <3
LOVE the virtual background, @Kyle!
Thank you all for doing this! Great input. (Bye everybody!)
Kyle demonstrating some of the great extra features in Zoom :-D
We’ve also successfully paired virtual retreats and workshops like a Sprint process with programs like Mural (mural.ly), using breakouts for small group discussions, and sharing lessons from breakouts back in the chat. Feel free to ask the facilitators for my email if you’d like to get an in-depth overview of running multi-day and all-day meetings via Zoom!
+1 to Mural - Mira is also good for this, as is Invision Freehand.
Shah: Discord or Discourse?
discord I think. I hear it’s what the cool kids are using (we use discourse)
Its an open source chatting platform
Sorry, got to log off. Thanks and bye!
@Michael Weinberg: how do you manage so many different channels of communication at once and still maintain a unified experience?
Thanks so much, I have to go, but this has been fantastic!!
Agreed! Super-useful - thank you.
Huge thanks for holding this session - it is a very helpful introduction to help us start thinking about how best to move our training to a virtual mode. Great facilitation work!
Here’s a writeup of what we did https://www.oshwa.org/2020/03/17/how-we-made-the-open-hardware-summit-to-all-virtual-in-less-than-a-week/
This has been really helpful. I have to go as well. Many thanks for pulling this together :)
@Shah Selbe and @Michael i do agree. Discord is great!
Thanks for sharing the write-up!
Sorry I have to go. Thanks for organising this, very useful!
@Michael & @Shah, what challenges arose that you didn't expect?
Sorry I have to go as well, many thanks for a very useful session! It was great!
Here is the video conference back end part: https://streamyard.com
Thanks, everyone! My connection is very poor, so I’m going to review the rest of this later on the recording! It’s been really helpful!
Thanks @Stephanie and @Talia—really great session. Gotta bounce…
Thanks all, very useful session!
People are really patient with technical or interruptions, too - we all know we’re balancing a zillion different things right now so it’s not a discriminatory or judge-y environment
Second that Erin!
Like shah and his daughter! :) so cute!
Thanks so much for the session! This has been really helpful and inspiring.
Have to go - many thanks - a lot to think about but feeling more positive now about how to stay connected in the current climate
We are about to host two online conferences via Zoom and Kajabi. What is the one piece of advice you would offer before we start?
Kayleigh - will come back to that quest
Thanks everyone. If you have specific questions I’m happy to answer them - firstname.lastname@example.org
Thanks for a great session - and for all the linked resources!
Unfortunately I need to jump now - good luck everyone!
Need to log off now, but thanks for the informative session.
thank you so Much everyone! Amazing to be connected and know how to connect even more! more soon!
Allen will you share those guides?
Sweet! Thanks Allen
Already there to check the schedule lol
@Stephanie O’Donnell how do you keep audience engaged/focused and checking in with you, given that there are so many distractions from home?
Erin could you drop a link in?
I am so humbled by all your wise information and all speakers !
Here’s that link: https://www.assw2020.is/
Oh good idea...
Specific link to the guide: https://static1.squarespace.com/static/5c7db94f77b90397ce872711/t/5e79f089153b6c4c02e8ecd7/1585049738342/Participant+How-To+virtual+meeting+basics.pdf
There are a few tech tools for this as well. Icebreaker.video, Hopin, and Toasty all facilitate virtual one-to-one networking. Toasty integrates with Zoom!
Here are those guides, in a fancier format: https://aos2020agenda.org/how-to-join/
Thanks for a great session and all the linked resources!
Also @allen that time zone converter is clutch
+1 to collaborative note-taking instead of chat - we do the same and love it!
+1 - I've done this in the Sakai (open source VLE) community using etherpad
@Stefanie - do you allow everyone to have edit access to the google doc/collaborative notes, or suggest access?
I tend to have both - A shared Google doc for notes (official) and Zoom chat for more informal sharing, comments, etc
Oh sorry - here’s our whole meeting website, including guides and all that, too: https://www.assw2020.is/
Here is the link to the Open Hardware Summit video and discord if anyone is curious to poke around and learn more.
Zoom has live transcription based on Otter.ai - I've heard good things but not tried it myself
Also, not sure about privacy implications of otter.ai - need to look into this
Thanks for a great webinar. Super informative and engaging!
Gotta run, everyone, but thanks so much for this! It's been really useful and I'm going to give it a go with our ICES Working Group in a few weeks.
Hopping off here, thank you everyone for your time and sharing of resources!
Great conversation everyone!!
Thank you so much for all of this. This has been an amazing conversation. Really excited about what I've learned here & it's been lovely to 'meet' you all :-)
For my virtual workshop next month we're planning on using live editing of Google Jamboards so we can move and edit "post-its" in break out groups. Not sure how it'll go but we'll see!
Got to go - thanks so much Steff and Talia for organising + everyone for their contributions! So helpful :) :)
Gwen you can also share a whiteboard on Zoom.. haven’t used it but might be good to check out!
Thanks for this, really useful.
Thanks so so much! The information was very useful. Grrat advices and material.
Does anyone have a good/short resource for presenters that need to create their content or present their content as pre recorded for events?
like a "how-to"?
Thanks for all the great info and resources!
Really useful session and great reminders of things to think about - will be trying to implement these ideas on a weekly basis as our teaching moves to virtual only!
Thank you so much everyone!!!!!
Thanks for a great session everyone!
Thank you for a very informative and engaging workshop!
Thank you, this has been so enlightening!!
Thanks Steph, Talia and everyone!!
Thank you :)
This was awesome. Thank you!!!
Thank YOU for convening this!!!
Thank you all! This has been great!
Thanks for organising, and all the community contributions! :)
Thanks so much for sharing your experience and wisdom
Philine von Guretzky
This has been great, thank you!
Sooooo helpful! Thanks!
Great! Thank you.
Fantastically useful, thanks so much!
thanks a lot!!
Very useful meeting! Thnak you so much
thank you you too take care bye
Thanks everyone! Bye :)